1. MINISTRY REVIEWS
This is an important month for both yourself and the Church.
This month you will:
- Ensure a review process is organised
- Experience a ministry review ( if you have not been working 90 days, then put this process on hold until you have your three month review and let the misnitry department know the propsed date)
- Write a brief reflection on your review experience within 2 weeks of the review meeting (400 words, due 2 weeks after your review)
It is recommended by the Baptist Union that every church engage in healthy, positive, ongoing review of its collective life and ministry. Such review will necessarily include the manner in which you as the pastor is exercising your ministry and leadership.*
All ministry reviews must be handled professionally and pastorally. If they are handled poorly they can be critically destructive to pastors and people. Reviews must be well structured, following clear guidelines. They are not times of open ended criticism or times for adversaries to air their grievances.
The Basic Purpose of ministry reviews is ministry development and enhancement.
The review process is intended to result in pastor and people being strengthened, encouraged and better equipped to carry out the tasks the Lord has called them to.
It must be an affirming process, where strengths are praised and strategies put in place to address any evident weaknesses.
A good review process will result in:
- AFFIRMATION of key gifts and of ministry done well.
- IDENTIFICATION of areas of ministry that are weak or need to be developed, redirected or discontinued. This will help identify areas of learning for Registration Ministry Development agreements.
- DEVELOPMENT of the pastor’s gifts and ministries for the year, or years, ahead
- COMMITMENT on the part of the pastor to continue to minister with the results of the review in mind, and on the part of the church, to provide the support and resources necessary for the ministry of the pastor to be enhanced.
Within two weeks of this review you are required to submit a 400 word reflection on your experience and learnings:
– What was the performance review experience like for you?
– How do you feel about the feedback?
– What is significant for you in this?
– What is God telling you/what are you learning about yourself/ministry through this?
– What are next steps for you as a result of the feedback?
Assignment due within 2 weeks of your review. Send to email@example.com
TIMING – WHEN SHOULD A REVIEW TAKE PLACE?
Reviews of pastoral staff would normally be annual.
The timing of ministry reviews must be mutually agreed upon by pastors and church leaders.
Many of the hassles surrounding ministry reviews will be avoided if the concept and process of review is agreed upon when a pastor is first called by a church, and if there is a clearly agreed position description of what the pastor is supposed to do.
TYPES OF REVIEWS
In the first two years of a Pastor’s ministry it is suggested that two formal reviews take place. For the purpose of MDC, they will be the focus of the month of May (although there may be need for the actual review to be conducted at a different time - it all depends the start date of your call).
- A Three Month Review - for first year of MDC (approx. 90 days after commencement)
This review is designed to see that the beginning of a ministry has been well set up. The aim of this meeting is to make sure all the initial expectations surrounding the call have been reviewed. It is too early to observe progress in many areas, but not too early to have conversations about alignment, expectations, and how the transition into the new role is being experienced.
- An Annual Review - for 2nd year of MDC
This review is designed as the annual evaluation of the pastor’s Ministry Plan, including strategic goals and objectives and Position Description each year or agreed review period.
WHO SHOULD DO THE 'ANNUAL' REVIEW?
(NOTE: THIS GUIDELINE IS DIRECTLY FROM OUR BU ADMIN. MANUAL. IN YOUR OWN CONTEXT IT MAY BE ADAPTED).
A Review Team needs to be set up, in consultation with the pastor, of 2-3 people, one of whom would be part of the leadership of the church.
Should the pastor’s spouse be involved in the review meetings? Our recommendation is “no”, unless the spouse is employed by the church in some capacity. We realise arguments can be made for including the spouse, as a couple work together in ministry, but the spouses involvement in aspects of ministry are at their choice, not because they are employed by the church.
SUGGESTED MINISTRY REVIEW PROCESS
(NOTE: THIS IS GUIDELINE DIRECTLY FROM OUR BU ADMIN. MANUAL. IN YOUR OWN CONTEXT IT MAY BE ADAPTED).
- Review Team and pastor meet briefly to clarify the process to be used.
- The Church may be informed 2 weeks in advance and invited to give feedback to the reviewers.
- Pastor and Review Team meet to:
- Review the feedback information
- Work through Performance Questions
- Review Goals and Plans from last review (if applicable)
- Review content of Position Description and make appropriate changes
- Pastor to set new Goals and Strategies
- Agree when the next review will take place.
Please use the attached files as a guide for your review (you may find that the church already has its own process which you can follow)
MDC Year 1
MDC year 2
* This introduction and attached review questions are sourced from the Baptist Churches of New Zealand Administration Manual.